1. Welcome and Introductions
The Chairperson welcomed everyone to the meeting.
2. Apologies for Absence
… were noted (above).
3. The Agenda
… was agreed
4. Correction to and Confirmation of Previous Minutes.
None
5. Matters arising and actions from previous meeting
None
6. Head Teacher’s report
Antoinette reported that the cooker in the children’s kitchen is no longer
working, and has ordered a new one cost about £350.00.
IT suite needs new furniture
7. Treasurer’s Report
Premium Account - £1235.27
Community Account - £7920.89
Ice-cream sale £72.50 (29th June)
8. Summer Fete – report
The fete raised to date £4910.00 with still a few things to add on sealed
bids, ice-cream sales. Key windows £50.00 the final amount will be over £5k
which is a fantastic effort from all those involved making it another
successful year.
The fete generally went well although a few areas have been highlighted that
would need addressing for next year:
Theme – Best of British for fete 2008
* Organisation of the fete would be split into groups as felt too much put
upon the chairperson, Liz has suggested the following: -
1 Raffle, sponsors and advertising
2 Programme design and printing
3 Catering/ BBQ
4 Purchase of prizes for all stalls
5 Stall equipment
• Had quite a few problems with past pupils making a nuisance of themselves
both in and around the school so has been decided that part of the school
would be closed with limited access to essential areas.
• A lot of rubbish was left after the fete, Antoinette contacted the council
who came and did an extra collection from them school so will do that again.
(Cost involved)
• It has been decided that the stall holders BBQ be scrapped, as again this
caused problems with children being there with no supervision, rubbish being
left in the playground and often people just want to pack up and get home.
Suggested people either arrange to meet up later at a pub or BBQ around
someone’s house.
• Raffle tickets sales down this year, not all books sent home are coming
back, suggestions of keeping a visible total of how many have been sold and
prize for the most tickets sold to help increase sales.
• Crockery stall – This year made a real mess in the playground by Yr1 took
a lot of clearing up – so may look not to include it next year.
• Golf netting worth £200.00 has gone missing from the container
9. Other Fundraising Events
Sunflower Growing Competition – No recent update from Sarah as to how well
the fundraising/interest is going.
Bingo Night - Saturday 29 September. Family event.
Car Boot – Now postponed to Sunday 23rd September due to being to close to
the fete date and not enough time to organise. Needs to be advertised
outside the school. (Action: Liz to contact Chris Harris with new date to
see if ok)
Cake Sale Start again in September.
Race Night – 13 October at 8pm.
Ice-Cream Sale – Proved really popular Katherine & Fiona to do another one
before end of term.
Safari Supper – 30th June. Successful night everyone involved enjoyed
themselves
Christmas Fayre – Saturday 1st December.
Christmas Shopping night – Thursday 8th - Jodie has already had some
interest will contact the people who did a stall last year to see if they
are interested this year.
School Disco- Sharon to be asked to put dates in the diary for next term.
Night Walk – Friday 9th November 6.30pm set off from school and walk to and
around Ambarrow court, return to school for story, cookies and a hot drink
10. Ideas for Future Fundraising Events
Valentine Ball – Liz and Katherine to look into, suggested date Sat 9th Feb
2008
Movie night – Fiona suggested showing a film and selling hot dogs – look
into for next term.
11. AOB
Purchase of a Gazebo for use for the Children when out representing the
school i.e. sporting events so they have somewhere to keep all things
together and to give them protection and cover from weather.
Martine to set up a Gardening club will be looking for helpers and donations
to get it up and running.
School website needs updating.
Alison would like to stand down as treasurer from September.
Meeting closed at 9.15pm
DATE FOR NEXT MEETING Monday 17th September
AGM – Wednesday 17th October